Once you have completed your work on the proposal and you are ready for it to move to the next step, you will need to enter a decision. To provide a decision, select the Decisions tab decision-icon from the Proposal Toolbox.

Decisions

The decisions that are available to you will vary based on the settings your administrator has selected for each step.

Approve

Selecting Approve is indicating that you are approving the proposal in its current state and are signing off on it to move to the next step in its workflow. Entering a comment is optional when selecting Approve.

If you are the only participant on the step, the proposal will advance automatically.
If you are not the only participant on the step, and the step requires 100% approval in order to advance, then the step will wait until all participants unanimously agree to approve or reject. Some steps are time limited, so the proposal will advance when 100% approval is occurs, or the deadline date is reached, whichever comes first.
If this is a committee step, the step will not move on until the Agenda Administrator has placed their decision (or 100% approval is attained).

Reject

Rejecting a proposal indicates that you are not approving of it in its current state. You will be required to enter comments in order to submit the decision to reject. Depending upon the settings an administrator chooses – a proposal may take one of two paths when it has received a rejection:

Originator – The proposal will create a new step titled ‘Originator’, followed by each step from the beginning. This effectively causes the workflow to start over.
Previous Step –The proposal will return to the previous step only and then resume the normal workflow.

Note: Rejecting a proposal does not revert it to a previous state; it simply returns it to a previous step to allow for further revisions.

Hold

Submits a request for the proposal to not advance in the workflow. The request is sent to the administrator, who will approve or reject the request. If the administrator approves the request and places the proposal on hold, the users on the step will be able to continue to work on the proposal, however, it will not advance in the workflow until the hold is removed. This would typically be used to ask for additional time for revisions on a proposal when a deadline is approaching, as the item will not trigger the deadline when it has been placed on hold. Only an administrator can lift the hold on a proposal.

Suspend

Submits a request for the proposal to be suspended from the workflow. Like the request for ‘Hold’, it is sent to the administrator, who will approve or reject the request. If the administrator approves the request and suspends the proposal, no work may be done on the proposal and it will not advance in the workflow until the suspension is removed.

Cancel

Submits a request to cancel the proposal and delete it from Curriculog. The request is sent to the administrator who will approve or reject the request. If the administrator approves the cancel request, the proposal will be referred to the originator. The originator may then re-launch the proposal or cancel it, which will delete the proposal from Curriculog. If the administrator rejects the cancel request, the proposal will remain on the current step awaiting a decision. This is the only way you can delete a proposal after it has been launched.

Custom Route

A Custom Route is an additional ad hoc step outside the steps in the approval process that the administrator originally provided and require administrator approval. They will allow you to invite additional users or committees into a workflow for additional feedback. Custom Routes are covered in more detail in Setting up a Custom Route.